The process of having any building work completed (or procurement route as it is commonly known) can appear daunting to the untrained eye. There are a number of different procurement routes available and the circumstances relating to each project will help determine which one is most suitable. As a Chartered Architectural Technologist I am able to provide you with professional advice on which procurement route to use. The following stages however show a typical procurement process for an extension or alterations to a residential property.

1 – Initial Meeting

The first stage is for me to meet with you at your home to discuss your requirements. This would allow us to discuss and agree on a project brief. I would also be able to offer professional, honest and reliable advice on possible procurement routes available to you, design options and limitations, budget constraints and a timescale for completing the works. After our meeting I would prepare and issue you with a no obligation detailed written fee proposal for your consideration. This meeting and no obligation fee proposal are free and as each project is unique I would take as much or as little time as is needed.

2 – Survey and Concept Design

If you wished to proceed with my written fee proposal the next stage would involve me carrying out a detailed survey of your house at a time and date convenient to yourself and preparing a concept drawing for discussion. The concept drawing would show the proposed design and subsequent meetings/discussions would allow me to obtain feedback which I would then use to develop the design to ensure it is to your satisfaction and falls within your budget.

3 – Planning Permission

Once the concept design is to your satisfaction I would prepare and submit a Planning Application to your Local Authority on your behalf. The application would include the concept drawing, which would be further developed to show details of all proposed materials together with details of how the proposal relates to the surrounding sites and buildings. Your Local Authority will assess the proposal’s impact on an area and surrounding properties and determine if Planning Permission can be granted. Acting as your agent I would liaise with your Local Authority throughout the process and keep you informed of progress at all times.

4 – Building Warrant

After you have received your Planning Permission I would prepare and submit a Building Warrant application on your behalf. This application would include a highly detailed set of drawings and specifications showing how the different components of your extension are put together. Drawings and Design Certification from a Structural Engineer would also be included as part this application and your Local Authority would assess the application to ensure it complies with the current Building Regulations. As with the Planning Permission application I would act as your agent and also liaise with your Local Authority at this stage.

5 – Tender Process

In Scotland when you have received your Planning Permission and Building Warrant you can legally begin work on site. It may be that you already have a contractor in mind and are confident at managing the project yourself. This is okay but for peace of mind I can help by preparing a professional and detailed tender package and inviting contractors to price for the work. In addition to the approved Building Warrant drawings a typical tender package would also include additional drawings showing details of the floor, wall and ceiling finishes, together with specifications for the ironmongery, windows, doors, skirting boards and fixtures such as bathrooms and kitchens. A Schedule of Works would also be included which provides an itemized breakdown of the building process. This is an extremely useful document that can be used to assist contractors when pricing for the work and by myself when managing the work on site. Once each contractor has returned their price I would assist you in comparing prices and appointing a contractor using a Minor Works Contract.

6 – Work on Site

As a Chartered Architectural Technologist I am also qualified to perform the role of Contract Administrator and contract manage the work on site on your behalf. This would involve me liaising with your contractor on a regular basis to answer any questions he or she may have and carrying out weekly site inspections (followed by a written report). I would also carry out valuations of the work at regular intervals, issue formal instructions to the contractor when necessary and carefully monitor and record costs at all times. When your contractor has finished building your extension I would liaise with the contractor and your Local Authority to ensure that all of the necessary paperwork is completed and leave you to enjoy your new extension. I would however only be a phone call away if you had any questions.